Foundation competence guide

The 'foundation competence applicants' guide 2017'  has been produced centrally by HEE, and relates to recruitment to all CT1/ST1-level posts. This can be downloaded from the document library. This is particularly aimed at those who require alternative evidence of competence who have not completed UK-affiliated foundation training.  In addition to the applicants guide, the document library also contains a guide to assist signatories when signing off applicants competences.


'Competences'

It is a requirement for all CT1 applicants to have achieved the competences equivalent to that of a trainee who has completed UK foundation training.

The way in which this is demonstrated varies depending on the previous training of the candidate. There are five main categories of candidates with a section explaining what each of these mean and how foundation competence can be demonstrated:

  • Current F2 - candidates currently on the second year of a UK affiliated foundation programme
  • Completed F2 - candidates who have a completed a UK affiliated foundation programme, after 1 January 2014
  • Current specialty trainee - candidates who are currently working in active clinical or clinical and academic practice in a UK educationally approved training post and had thier foundation competences assessed upon appointment
  • Alternative - candidates who do not fit into one of the above categories
  • Refugee doctors - candidates with exceptional circumstances that prevent them supplying the standard evidence; in most cases this will because they are a refugee but could include other candidates if they have very exceptional circumstances

Candidates who are currently on a foundation training programme

Candidates currently on a UK/UK-affiliated foundation training programme will not need to provide evidence of achievement of foundation competence at time of application - due to not yet having completed foundation training in full.

This means that any CT1 post offer made to you subsequently will be subject to your successful completion of foundation training (and your being awarded an FACD 5.2) before August 2017.

Please note that this also applies if you are undertaking a stand-alone FY2 programme, provided it is within a UK/UKFPO-affiliated foundation school.

Please visit the foundation programme website for more information.

The information you will need to provide is as below:

On your application: give the name of your foundation school

At interview: none

Candidates who have already completed foundation training (since 2014)

Three-year limit

Please note - as stipulated in the CT1 person specifications - candidates must have evidence of achievement of foundation competences   within three years of the intended start date, so as to ensure competence is up to date.

If you have completed foundation training since 1 January 2014, all you will need to do is upload your FACD 5.2 (foundation achievement of competency document).

On your application: select the appropriate options on the application form, and upload the certificate(s) to your Oriel account; further guidance is available in the 'Providing evidence' tab.

At interview : provide the original version of your FACD 5.2 document (a copy can be used if the original is not available).

Before 2014

In the event you have completed foundation training prior to 2014, you must use the alternative certificate to provide assurance that you have been maintaining foundation competence - further information can be found on the next tab.

Candidates currently working in clinical practice in a UK training post

If you are currently working in active clinical or clinical and academic practice in a UK educationally approved training post (CT/ST/LAT or equivalent - eg. general practice) and had your foundation competences assessed upon appointment, you will not need to give details of this when applying for core medical training/ACCS-AM.

The information you will need to provide is as below:

On your application: Add your national training number (NTN), or deanery reference number (DRN) for core programmes, to the personal section of the application, and in the employment section enter details of your training programme

At interview: bring proof of your NTN or DRN to interview

Candidates in neither of the above categories

If you have not completed, or will not complete, a UK-affiliated foundation training programme between 1 January 2014 and 2 August 2017, you will need to take alternative steps to demonstrate your achievement of foundation competence.

Alternative Certificate

The 'Alternative Certificate of Foundation Competence' provides a list of the foundation competences you are required to have gained prior to entering a CT1 post. It is only permissible to use the 2017 edition downloadable from the document library.

Also available there is detailed guidance for applicants on using the Alternative Certificate.

Completed by supervisor

You must have it completed by a consultant who has supervised you for a minimum of three months since 2 August 2014.

This must be a single period of at least three consecutive months and is whole-time equivalent.

The 'consultant' could be a general practitioner, clinical director, medical superintendent, academic professor, or anyone on the specialty register (or eligible for that level if your supervisor is not based in the UK).

If you cannot get all competences signed off by one supervisor, you can submit multiple certificates with your application; however, all competences must be signed off as demonstrated across the forms you are submitting.

Using the alternative certificate

On your application: select the appropriate options on the application form, and upload the certificate(s) to your Oriel account; further guidance is available in the 'Providing evidence' tab.

At interview: provide the original, 'hard' copy of the certificate(s).

In most cases, applications made without evidence of foundation competence, other than those currently in UK foundation training, will not be eligible and their application will be rejected.

However, it is recognised some doctors have exceptional circumstances, such as refugees, and may not be able to provide an Alternative Certificate at time of application. 

Applicants in this position will have the opportunity on the application form to explain their circumstances and, subject to approval, may be given more time to submit a certificate. Although candidates with exceptional circumstances can be initially considered without an alternative certificate, this will be required before being able to take up any offer of a programme.

Candidates who think they may have exceptional circumstances should contact their local postgraduate region for further advice - please refer to the regional contacts page of this website. Where possible, regions will be able to provide assistance for bona fide refugee doctors in obtaining an alternative certificate of competence.

Unless you are a current foundation trainee, or have exceptional circumstances, you will be required to upload/attach evidence of your achievement of foundation competences (where applicable) with your application form. 

Deferring post start date

If you wish to defer your post start date, you must still be able to demonstrate evidence of achievement of competences in line with these rules.

Evidence must be uploaded where necessary

If you are required to supply evidence but submit your application without it, your application may be rejected as ineligible. Therefore, please ensure you have this ready to attach to your application prior to submission.

If your status requires evidence to be supplied at time of application, the application form prompts you into attaching this and will not let you submit without. It is not permissible to claim you have exceptional circumstances and submit without evidence unless your circumstances warrant this.

Uploading/attaching documentation

Where required to provide evidence with your application, an electronic version must be uploaded to your Oriel 'dashboard' before submission. 

To attach a document, log into Oriel, click 'dashboard', and then click on the 'document upload' tab once there. Click the 'Add' icon to upload a new document.

On the next page choose an appropriate category (either 'FACD 5.2 Certificate' or 'Alternative Foundation Competency Certificate', depending on which category applies to you). Please ensure you select the correct category, only categories which match the options you choose in the form can be attached to your application. 

The maximum size of an upload is 10MB. However, if the document you wish to upload is bigger than 10MB, you can divide and upload this as multiple files.

Once you reach the end of the application you will be prompted to confirm the documents you wish to attach to your application.

In the event you encounter any difficulties with uploading or obtaining a document - please notify the region you have selected as your first-choice region as soon as possible to find out your options.