Core Medical Training Recruitment

Preparing for interview

This page gives guidance on the steps to take in preparation for attending a CT1 interview in 2014.

Should you come to attend a 2014 CT1 interview, there is a significant amount of preparation you will need to undertake beforehand.


Interview structure & content

We advise that you familiarise yourself with the structure, content and scoring framework of the interview beforehand.

Please visit the interview structure & content and interview scoring pages of this website for more information.


Documentation

However, there is a significant amount of documentation you will need to take with you to interview. You should be considering and preparing this in advance of your interview.

There are two sets of documents you will be required to bring:

  • one set to demonstrate that you meet the CT1 eligibility criteria
  • and a second, to evidence the achievements, claims, etc. made within your application form.

These are called your 'Eligibility' and 'Evidence' folders, and are detailed in the sections below.

Take care in preparing documentation

    The time spent at the evidence station is relatively short so it is very important that you lay out your documentation clearly in the prescribed manner.

    If the interviewers are unable to verify that your evidence matches the achievements listed on your application form - including due to poor organisation - then you may be marked down on this basis.

    Additionally, the less time spent searching for documentation, and the more spent in discussion between you and the interviewers, the better your chance of picking up marks at the station.

    Remember, organisation is one of the personal skills listed in the person specifications!

Documentation also reviewed pre-interview

    Chiefly, the documentation you bring will be reviewed at station 1 (see interview structure & content for more information) during your interview.

    However, upon arrival at the assessment centre, your documentation will also be checked in advance of your interview proper taking place, so as to afford interviewers as much time as possible to discuss your application.


Eligibility folder

You will need to take documentary evidence with you to interview that demonstrates that you meet the essential entry requirements listed within the CT1 person specification.

This must be organised in a particular fashion.

For each of the essential entry criteria, listed below are examples of documentation that can be used.

In each case, it is necessary to include an original version of the document where possible, along with two photocopies of each document, which the deanery/LETB will retain.

If your interviewing deanery/LETB has additional, or different, requirements for the eligibility folder to that detailed below, you will be notified in advance of interviews and this will supercede the information supplied here.

    You should use a standard leverarch folder to hold the original versions of each document. This should be clearly labelled and use dividers to allow each item to be located quickly and easily.

    Please make sure this folder is marked clearly with your name, application ID number and GMC number.

    The photocopies of these documents can be kept separately, as these will just be handed over for the deanery/LETB to retain.

    If you keep the photocopies separately, we would suggest adding these to another folder (possibly a cardboard folder/wallet), and marking this with your name, application ID number and GMC number, for deanery/LETB reference.

    The documents you are required to include in your eligibility folder are listed below:

      You will need to provide either:

    • one form of photographic identification and two proof-of-address documents
    • or

    • two forms of photographic identification and one proof of address document.
    • You should also provide two photocopies of each document used, again for the deanery/LETB to retain.

    Photographic identification

      You must bring your passport where possible. If you do not hold a passport, then you should provide a photocard driving licence - but this must also be accompanied by the counterpart paper licence. If you hold neither, please see NHS employers for further guidance.

      Please note that when photocopying your passport, the relevant pages you need to photocopy are the details page at the back (your photo, passport number, date of birth, etc.); and the front outer cover - displaying the word 'passport' and the name of the issuing country.

      Should there be any additional pages of relevance within the passport - eg giving information on immigration status - please copy these as well.

      It is necessary for you to provide two copies of each page you photocopy here, to be retained by the deanery/LETB.

      Your passport can either be photocopied in colour or in black & white. Both are acceptable.

    Proof-of-address documents

      Any documents used as proof-of-address must be dated within three months of the interview.

      Examples of documents showing proof of address include utility bills, bank/building society statements, etc. a full list is available on the NHS employers guidance.

      Please take two standard, 'passport' photographs (approx size = 35mm x 45mm) which have been taken in the last six months, and which have your name and GMC number written on the back.

      Both of these will be retained by the deanery/LETB, but please do include these in your main eligibility folder.

      If you are a candidate of UK/EEA nationality, you should provide your passport or birth certificate - plus, if relevant, any naturalisation papers.

      If you are a non-UK/EEA candidate, you should provide your passport, containing evidence of your current visa status with dates, as well as any other appropriate documentation.

    Photocopies

      Again, it is necessary for you to provide two photocopies of any documents used here, for the deanery/LETB to retain. Even if you have used your passport as personal identification, please take another two photocopies here to be used as evidence of UK eligibility.

      If you are (or, at time of interview, will be) registered with and licensed by the GMC, please bring your original current GMC certificate and licence to practise.

      That being said, it is appreciated that the GMC do not always issue documents; so if you do not have original copies of these documents, please bring a print-out of your record from the GMC List of Registered Medical Practitioners.

      For further information on this, please visit the GMC website.

      As with other items, please take with you two photocopies of whichever GMC documents you take, as well as the original documents.

      Please take the original 'version' of your primary medical degree certificate, along with two photocopies of each document included here for the deanery/LETB to retain.

      The most common methods used by candidates to demonstrate their English language skills are either IELTS certificate, or a letter from a supervisor attesting to their satisfactory English skills.

      Whichever type of documentation is used, candidates should, as ever, bring the original document along with two photocopies for the deanery/LETB to retain.

      Please note - if you undertook your undergraduate training in English, you do not need to provide any evidence of English language skills here.

      The necessary documentation which can be used to demonstrate your achievement of foundation competence will depend on your past training and particular circumstances.

      For more information on this, please see the foundation competences page of this website.

      Whichever documentation you are required to bring (if any), please bring the original versions if possible (copies can be used if originals are not available) as well as two photocopies for the deanery/LETB to retain.

      if you have completed ALS training by the time interview, you should bring the original certificate and two photocopies. If you have not completed the course by the date of interview, this is not an issue but you will need to submit your evidence prior to taking up employment.

      The above items are the main documents which deaneries/LETBs will require you to provide to demonstrate their eligibility; however, if further documentation is required, you will be notified of this in advance of the interview.

      For more specific information on the eligibility criteria themselves, please visit the am I eligible? section of this website.


Evidence folder and evidence summary form

As well as showing you are eligible for a CT1 post, you also need to provide documentation which backs up the various claims made in your application form (achievements, qualifications, publications, etc.)

These documents should be contained in your 'evidence folder' which must be prefaced with an evidence summary form, and must be organised according to RCP-SRO guidelines.

The RCP-SRO has produced guidance here on the organisation of this folder - including an online presentation on how to structure your folder - as well as the folder's content and the evidence summary form.


    Organisation of evidence folder

    We cannot overstate how important it is that you plan your evidence folder logically and effectively.

    As this can be a complex matter, we have produced a presentation, giving pictorial guidance of how to go about preparing your folder - click the large link below to access this:

    ‹ 2014 CT1 interview evidence folder presentation ›

    [NB - this may take a moment to load]

    Further guidance

    As with the eligibility folder, you should use a standard leverarch folder to hold your evidence documentation.

    This should be clearly labelled and use dividers to allow each item to be located quickly and easily. Please make sure this folder is marked clearly with your name, application ID number and GMC number.

    No photocopies

    It is not necessary to include photocopies of documents in your evidence folder; just the originals should be included. Once these have been viewed by interviewers/recruiters, they will be added back to (or remain in) the folder and given back to you.


    Content of evidence folder

    All claims made on your application form must be supported by a piece of evidence that can be verified by recruiters at interview.

    So any claim made, such as a published article, a prize awarded, etc. needs to be backed up by a piece of documentation that you can include in your evidence folder.

      As noted above - unlike with eligibility documentation, it is not necessary for you to provide copies of each document in your evidence folder; just the originals are required.

      Interviewers will review the documents in the folder, and then return it to you. The only piece of documentation from your evidence folder which will be retained by the deanery/LETB is the evidence summary form.

      You must put each piece of evidence into your folder in the order in which the corresponding items appear in your application form.

      If you have gained further achievements, not mentioned on your application form, you may add these to your evidence folder but they must be indexed on the evidence summary form (ESF, see below) and filed in the appropriate section.

      Any claims made on your application form, which are not backed up by documentation in the evidence folder, will be raised in discussion by the interviewers. If the claim is found to be false, your application may be rejected.

      To receive full reward for a claim made on an application form, it has to be supported by a piece of evidence provided at interview.

      Evidence folders which do not fulfil the criteria above may be rejected, and could lead to your whole application being rejected.

      It is very important to abide by the guidelines given here, as interviewers will not able to adequately review folders which are not organised as described here.

      Deaneries/LETBs may have other requests for evidence to be provided; if so, they will notify you of this in advance of the interview.

      Please bear in mind the GMC's Good Medical Practice guidelines on probity (point 66), as below:

      'You must always be honest about your experience, qualifications and current role.'

      http://www.gmc-uk.org/guidance/good_medical_practice/20462.asp

      Any instances of candidates found to be making claims on the application form which they cannot substantiate will be taken extremely seriously and may be reported to the GMC.

      Information governance regulations state that you must not allow any patient-identifiable data (PID) to be moved away from the designated (usually clinical) area.

      As such, you must ensure that none of the documentation you use at interview (eg details of case reports, audit, etc.) contains information which could be used to identify patients, as this would be a breach of patient confidentiality.

      All such patient-identifiable data must be redacted.

      If patient-identifiable data is found, it is likely that your employer, supervisor and deanery/LETB (as relevant) will be notified, in order to take further action.


    Evidence summary form

    The evidence summary form (ESF) is a list of all documents included within your evidence folder, and their location therein. This also acts as a contents page for your folder, allowing recruiters to find and view each document quickly and easily.

    Please note the following rules about using the ESF.

    Record of contents

    • it must be the first page included in your evidence folder
    • it must reference* every document you have included in the evidence folder
    • when adding documents to your evidence folder, they must be added in the order in which they appear in your application form.

    Checklist

      As well as a record of the content of your evidence folder, the ESF also acts as a checklist. When reviewing the evidence folder, recruiters will tick off each item on the ESF as it is found, checked against the application form and verified.

      Once this is complete, the interviewer handling the checking will sign the ESF to confirm all documentation is present, and retain the ESF as a record that your evidence folder was acceptable.

    2014 ESF published

      The 2014 ESF has now been confirmed and is available for download from the left-hand menu of this webpage (MS Word, 93kb), or by clicking here.

      Main categories

        For the most part, it is not necessary to list all the documents included in your evidence folder.

        You will note there are 10 categories already included on the ESF, representing the different sections of the application form.

        If you add a document to your folder relating to one of these categories - for example, evidence of attendance at a training course - then all you need do is add a tick to the 'training courses attended' row; to say documentation relating to this item appears in the folder.

        Then give a page number, once you know it, to allow this to be located easily; and if applicable, another tick to say this was referenced in your application form.

        You will not need to reference documentation more explicitly than this; eg in this example, on the ESF you would not need to give details of the actual training course or your attendance on it. Just marking the sheet in the manner described above will notify interviewers/recruiters that the evidence exists within the folder, and this is sufficient.

      No evidence

        If you do not include any documentation in your folder for a particular category, just add 'n/a' in the corresponding boxes.

      Other evidence

        Beneath these 10 main categories on the ESF, you will see a note for 'other evidence - please list below'. This allows you to add details of any other items you wish to include in your evidence folder, but which do not fit into any of the main categories.

        As it is likely that most evidence will fall within these 10 categories, it is necessary to be a little more specific when adding information here; include this in the 'description of evidence' column.

        This is both so that interviewers/recruiters know what to look for when reviewing your folder, and where to look, and also so the ESF itself will be as accurate as possible a record of your folder's contents.

      Post-application achievements

        The third page of the ESF is a largely blank page, allowing you to add any additional achievements gained since you submitted your application form.

        So if you have given any presentations, gained any qualifications, etc. in the time between applying and attending interview, you can add details to this page as need be.


References

The policy for provision of references is under discussion currently. Deaneries/LETBs will either contact your referees directly after interviews are completed/offers are made; or request that you obtain references from your referees yourself prior to interview, and bring these to interview with you.

For more information on nomination of referees, attainment of references, and how references should be provided to deaneries/LETBs (if necessary), please see the references page of this website.


Dress code

Guidance has been produced on appropriate dress code for all candidates attending medical interviews. This guidance can be downloaded from the left-hand menu of this page (PDF, 87kb), or via this link.

Please review this guidance in advance of, and abide by it when attending CT1 interview.

[NB this guidance has been produced by the committee of general practice education directors (COGPED), committee of postgraduate dental deans and directors (COPDEND), and conference of postgraduate medical deans (COPMeD).]


Other preparation

Beyond the above, there are some other ways you can consider preparing for CT1 interviews.

It is not really possible to 'revise' before the interview, although of course it is always sensible to review your application form, experience and skills to date, achievements, etc. in advance, and to prepare yourself more generally as you would for any interview.

Certain questions at the interview will involve discussion of particular (brief) scenarios, but information on these will be provided to you on the day.

Structure and content

    Otherwise, we would advise reviewing the structure and content of the interview to gain an idea of the topic areas for discussion.

    Please visit the interview structure & content page of this website for more details on the interview format; plus the interview scoring page for details on how assessment will be carried out.

Travel & venue

    When you book into your interview slot, the deanery/LETB at which you will be interviewed will provide details of the interview venue.

    As it is essential that you arrive on time, we advise that you plan travel to the venue in advance, with plenty of time allowed for travelling, parking (if applicable) and contingency (in case of any difficulties en route).


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