Core Medical Training Recruitment

Preparing for interview

Should you come to attend a CT1 interview, there is a significant amount of preparation you will need to undertake beforehand; this page gives guidance on the necessary steps to take.


Interview structure & content

We advise that you familiarise yourself with the structure, content and scoring framework of the interview beforehand.

Please visit the interview structure & content and interview scoring pages of this website for more information.


Documentation

There is a significant amount of documentation you will need to take with you to interview. You should be considering and preparing this in advance of your interview, via two separate folders.

There are two sets of documents you will be required to bring:

  • one set, to demonstrate that you meet the CT1 eligibility criteria

  • and a second, to evidence the achievements, claims, etc. made within your application form.

These are called your 'Eligibility' and 'Evidence' folders respectively, and are detailed in the sections below.

Take care in preparing documentation

The time spent at the evidence station is relatively short so it is very important that you lay out your documentation clearly in the prescribed manner.

If the interviewers are unable to verify that your evidence matches the achievements listed on your application form - including due to poor organisation - then you may be marked down on this basis.

Additionally, the less time spent searching for documentation, and the more spent in discussion between you and the interviewers, the better your chance of picking up marks at the station.

Remember, organisation is one of the personal skills listed in the person specifications!

Documentation also reviewed pre-interview

Chiefly, the documentation you bring will be reviewed at station 1 (see interview structure & content for more information) during your interview.

However, upon arrival at the assessment centre, your documentation will also be checked in advance of your interview proper taking place, so as to afford interviewers as much time as possible to discuss your application.


The Eligibility Folder

You will need to take documentary evidence with you to interview so as to demonstrate that you meet the essential entry requirements listed within the CT1 person specifications; this evidence must be organised in a particular fashion.

For each of the essential entry criteria, listed below are examples of documentation that can be used.

In each case, it is necessary to include an original version of the document where possible, along with a photocopy of each document. The photocopies will be retained by the region, with the original documents returned to you.

If your interviewing region has additional, or different, requirements for the eligibility folder to that detailed below, you will be notified in advance of interviews and this will supersede the information supplied here.

Click on the headings below for more information on preparing your documentation:

Use a lever-arch folder (if possible)

You should use a standard lever-arch folder to hold the original versions of each document. This should be labelled clearly, with dividers used to allow each item to be located quickly and easily.

Please make sure this folder is marked clearly with your name, application ID number (PIN) and GMC number (if you have one).

Keep photocopies separate

Document photocopies should be kept separately, as these will just be handed over for the region to retain.

We would suggest adding these photocopies to another folder (possibly a cardboard folder/wallet), and again marking this with your name, application ID number and GMC number, for easy reference.

The documents you are required to include in your eligibility folder are listed below:

You will need to provide either:

    • one form of photographic identification and two proof-of-address documents

or

    • two forms of photographic identification and one proof of address document.

You should also provide a photocopy of each document used, again for the region to retain.

Photographic identification - use passport if possible

You must bring your passport where possible. If you do not hold a passport, then you should provide a photo-card driving licence - but this must be accompanied by the counterpart paper licence.

If you hold neither, please see the NHS employers website for further guidance.

Please note that when photocopying your passport, the relevant pages you need to photocopy are the details page at the back (your photo, passport number, date of birth, etc.); and the front outer cover - displaying the word 'passport' and the name of the issuing country.

Should there be any additional pages of relevance within the passport - eg giving information on immigration status - please copy these as well.

As noted above, please provide a photocopy of each page you use here. Photocopies can either be in colour or in black & white; either is acceptable.

Proof-of-address documents

Any documents used as proof-of-address must be dated within three months of the interview.

Examples of documents showing proof of address include utility bills, bank/building society statements, etc. A full list is available on the NHS employers website.

Please take two standard, 'passport' photographs (approx size = 35mm x 45mm) which have been taken in the last six months, and which have your name and GMC number (if applicable) written on the back.

Keep in main Eligibility Folder

Both of these will be retained by the region; but please include these in your main Eligibility Folder, as opposed to the folder containing your photocopies of documents.

If you are a candidate of UK/EEA nationality, you should provide your passport or birth certificate - plus, if relevant, any naturalisation papers.

If you are a non-UK/EEA candidate, you should provide your passport, containing evidence of your current visa status with dates, as well as any other appropriate documentation.

Photocopies

Again, it is necessary for you to provide a photocopy of any documents used here, for the region to retain.

Even if you have used your passport and accompanying photocopy as a personal ID document (above), please provide another photocopy of this for use here.

If you are (or, at time of interview, will be) registered with and licensed by the GMC, please bring your original current GMC certificate and licence to practise.

That being said, it is appreciated that the GMC do not always issue documents; so if you do not have original copies of these documents, please bring a print-out of your record from the GMC List of Registered Medical Practitioners.

For further information on this, please visit the GMC website.

As with other items, please take with you a copy of any GMC document you take, as well as the original documents.

Please take the original 'version' of your primary medical degree certificate, along with a photocopy of each document included here, for the region to retain.

The most common methods used by candidates to demonstrate their English language skills are either an IELTS certificate, or a letter from a supervisor attesting to their satisfactory English skills.

Whichever type of documentation is used, candidates should, as ever, bring the original document along with a photocopy for the region to retain.

Please note - if you undertook your undergraduate training in English, you do not need to provide any evidence of English language skills here.

The necessary documentation which can be used to demonstrate your achievement of foundation competence will depend on your past training and particular circumstances.

For more information on this, please see the foundation competences page of this website.

Whichever documentation you are required to bring (if any), please bring the original versions if possible (copies can be used if originals are not available) as well as two photocopies for the region to retain.

if you have completed ALS training by the time interview, you should bring the original certificate and two photocopies.If you have not completed the course by the date of interview, this is not an issue, but should you go on to receive and accept a post offer, you will need to submit your evidence to the region prior to taking up employment.

The above items are the main documents which regions will require you to provide to demonstrate their eligibility; however, if further documentation is required, you will be notified of this in advance of the interview.

For more specific information on the eligibility criteria themselves, please visit the am I eligible? section of this website.


 

The Evidence Folder

As well as showing you are eligible for a CT1 post, you also need to provide documentation which backs up the various claims made in your application form (achievements, qualifications, publications, etc.)

These documents should be contained in your 'evidence folder' which must be prefaced with an Evidence Summary Form, and must be organised according to JRCPTB-SRO guidelines.

Click on the headings below for more information on preparing your Evidence Folder:

Use a lever-arch folder where possible

As with the eligibility folder, you should use a standard lever-arch folder to hold your evidence documentation.

Again, this should be labelled clearly, with dividers used to allow each item to be located quickly and easily. Please make sure this folder is marked clearly, with your name, application ID number (PIN) and GMC number (if you have one).

Presentation

As constructing your Evidence Folder can become a complicated matter, we have produced a presentation, giving pictorial guidance of how to go about preparing your folder - click the large link below to access this:

‹ 2015 CT1 interview Evidence Folder presentation ›

[NB - this may take a moment to load]

Further guidance

We cannot overstate how important it is that you plan your Evidence Folder logically and effectively.

To aid with this, we have broken down the planning of this into two areas - the Evidence Summary Form and the Evidence Folder Content, as below:

Essentially, the Evidence Summary Form (ESF) is a list of all documents included within your Evidence Folder, and their location therein.

This acts as a contents page for your folder, allowing recruiters to find and view each document quickly and easily; but this will also be used as proof you brought all required evidence to interview, and as such, will be retained by the region after the interview is completed.

When using the ESF, please bear in mind the following:

  • it must be the first page included in your Evidence Folder

  • it must reference* every document you have included in the Evidence Folder

  • when adding documents to your Evidence Folder, they must be added in the order in which they appear in your application form.

Use the 2015 Evidence Summary Form

Please make sure you only use the 2015 edition of the ESF; this can be accessed/downloaded from the left-hand menu of this page.

No achievements

When completing the ESF, if you have no items to include under a particular category, just add 'n/a' in the corresponding box of the form.

'Other' evidence

You will see on the main body of the ESF, a section saying 'other evidence - please list below'. This allows you to include any items which are outside of the main categories listed at the top of the form.

Please only use these rows to include items which were referenced within your application form, however; if you have any additional items which were not mentioned in your application, eg those gained since applying, please add these to the next page (see below).

Additional achievements

Should you have any additional achievements to which you would wish to draw interviewers' attention, but which were not included on your application - for example, any you have gained since completing your application form - you can include them in your Evidence Folder, so that they are taken into account as part of your assessment.

Please also make a note on the last page of your ESF, alongside references to where they can be located in your Evidence Folder.

Content of the folder

All claims made on your application form must be supported by a piece of evidence that can be verified by recruiters at interview.

So any claim made, such as a published article, a prize awarded, etc. needs to be backed up by a piece of documentation that you can include in your Evidence Folder.

No photocopies

Unlike the Eligibility Folder, it is not necessary to include photocopies of any documents in your Evidence Folder; just the originals should be included.

Once these have been viewed by interviewers/recruiters, they will be added back to (or remain in) the folder, and subsequently given back to you.

Include items in line with application-form-order

You must put each piece of evidence into your folder in the order in which the corresponding items appear in your application form.

If you have gained further achievements, not mentioned on your application form, you may add these to your evidence folder but they must be indexed on the evidence summary form (ESF, see above) and filed in the appropriate section.

Missing evidence will be discussed

Any claims made on your application form, which are not backed up by documentation in the evidence folder, will be raised in discussion by the interviewers. If the claim is found to be false, your application may be rejected.

To receive full reward for a claim made on an application form, it has to be supported by a piece of evidence provided at interview.

Evidence folders which do not fulfil the criteria above may be rejected, and could lead to your whole application being rejected.

It is very important to abide by the guidelines given here, as interviewers will not able to adequately review folders which are not organised as described here.

Other documentation

Regions may have other requests for evidence to be provided; if so, they will notify you of this in advance of the interview.

Probity

Please bear in mind the GMC's Good Medical Practice guidelines on probity (point 66), as below:

'You must always be honest about your experience, qualifications and current role.'

(http://www.gmc-uk.org/guidance/good_medical_practice/20462.asp)

Any instances of candidates found to be making claims on the application form which they cannot substantiate will be taken extremely seriously and may be reported to the GMC.

Patient-identifiable data

Information governance regulations state that you must not allow any patient-identifiable data (PID) to be moved away from the designated (usually clinical) area.

As such, you must ensure none of the documentation you use at interview (eg details of case reports, audit, etc.) contains information which could be used to identify patients, as this would be a breach of patient confidentiality.

All such patient-identifiable data must be redacted.

If patient-identifiable data is found, it is likely that your employer, supervisor and region (as relevant) will be notified, in order to take further action.


Overlap between folders

There may be some items/achievements you have included in your application which are required in both your eligibility and evidence folders - eg qualifications, degrees, etc.

Should this be the case, please include the original copy of the document in your Eligibility Folder, and also make a copy for the region to retain as part of your eligibility documentation.

Then make a second copy of the document, which should be included in your Evidence Folder; this copy should be appended with a note, to say the original version of the document can be found in your Eligibility Folder.


Dress code

Guidance has been produced on appropriate dress code for all candidates attending medical interviews. This guidance can be downloaded from the left-hand menu of this page

Please review this guidance in advance of, and abide by it when attending CT1 interview.

[NB this guidance has been produced by the committee of general practice education directors (COGPED), committee of postgraduate dental deans and directors (COPDEND), and conference of postgraduate medical deans (COPMeD).]


Other preparation

Beyond readying your documentation, there is some other preparation you can undertake ahead of CT1 interviews.

It is not really possible to 'revise' before the interview, although of course it is always sensible to review your application form, experience and skills to date, achievements, etc. in advance, and to prepare yourself more generally as you would for any interview.

Certain questions at the interview will involve discussion of particular (brief) scenarios, but information on these will be provided to you on the day.

Structure and content

Otherwise, we would advise reviewing the structure and content of the interview to gain an idea of the topic areas for discussion.

Please visit the interview structure & content page of this website for more details on the interview format; plus the interview scoring page for details on how assessment will be carried out.

Travel & venue

When you book into your interview slot, the region at which you will be interviewed will provide details of the interview venue.

As it is essential that you arrive on time, we advise that you plan travel to the venue in advance, with plenty of time allowed for travelling, parking (if applicable) and contingency (in case of any difficulties en route).


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